POST CODE:  D721

ANNOUNCEMENT NUMBER: LE050455

CLASSIFICATION NUMBER:  C2111*

OPEN:  JULY 11, 2005

CLOSE:  JULY 25, 2005

LOCATION:  SALEM

 

 

PUBLIC INFORMATION REPRESENTATIVE 1

$2664 - $3698 MONTHLY

    

GENERAL INFORMATION

 

This is a permanent full-time position located in Salem with the Communications/Public Information Section, Administration Division of the Oregon Department of Veterans' Affairs.

 

This recruitment will be used to establish a list of qualified people to fill the current vacancy. 

 

TO QUALIFY

 

Your PD 100 application form will be reviewed to verify that you meet the qualifications stated in this section.  To receive credit, your application form must clearly show that you have:

 

●          Three (3) years of experience gathering information, writing and/or producing materials, presenting information to the public, and public relations. One (1) year of this experience must have included responsibility for press releases or interaction with the news media.

 

A Bachelor's degree in Journalism, Communication, or closely-related field may substitute for up to two years of the general experience.

 

H.I.R.E. System participants interested in being considered for this position must follow the TO APPLY instruction listed in this announcement.

 

TRANSCRIPTS MUST BE SUBMITTED FOR ALL REQUIRED AND/OR RELATED COURSES.

 

Your background must have given you the knowledge and skills identified in the test.

 

IF YOU QUALIFY, SEE TEST section of this announcement.

 

DUTIES AND RESPONSIBILITIES

 

The Public Information Representative assists the Public Information Manager in gathering, preparing, and distributing accurate and timely information about the Department’s programs and activities to employees, other agencies, and the public.  Major duties:

 

• Assists with the design, writing, editing and production of publications to promote Department programs or other topics of interest to specific audiences.  Drafts and distributes news releases.  Provides the Public Information Manager with assistance regarding planning and production of publications; prepares cost estimates; monitors production to assure project remains within budget; monitors technical quality and timeliness of projects.
• Assists to identify information needs for publications.  Searches various information resources for information; compiles data.  Attends public meetings or conferences as needed to obtain information.
• Establishes and maintains contact with media to assess needs and opportunities.  Researches and prepares special reports, and responses to varied internal and external inquires.

 

WORKING CONDITIONS

 

·                    Highly visible office environment, 8 a.m. to 5 p.m., Monday through Friday.

·                    Requires working with multiple priorities and meeting strict deadlines.  Occasional overtime and/or irregular work hours may be required to meet project deadlines.

·                    Equipment used includes telephone, FAX, photocopier, personal computer in a LAN environment using various software and data base systems including Word, Access, Excel, PageMaker and PowerPoint.

·                    Some travel and overnight stays are required throughout the State.

·                    You must have a valid driver’s license and a good driving record, if not, you must be able to provide an acceptable alternative method of transportation.

 

THIS IS THE TEST

 

YOU MUST ANSWER THE FOLLOWING QUESTIONS.  Use a separate sheet of paper.  Write down any work experience (paid or unpaid) and training that you have which is related to each question.  Limit your answer to each question to no more than two pages.  BE SURE THAT THE JOBS WHERE YOU GAINED THE EXPERIENCE YOU DESCRIBE IN YOUR ANSWERS ARE LISTED IN THE WORK HISTORY SECTION OF YOUR APPLICATION FORM.  Your grade will be based upon your answers.

 

If there are several parts to a question, answer each part separately.  Number your answers to agree with the question.  Attach the answer sheet to your application.  YOUR APPLICATION WILL NOT BE ACCEPTED IF IT IS INCOMPLETE.

 

1.            Describe your experience and training gathering information and writing articles for publication.  Include your experience seeking out appropriate sources of information and the types of publications and subject matter that were involved.  Did you act independently to decide what subject matter to cover or were you assigned specific subjects or stories?

 

APPLICATIONS

 

To apply for this position you must submit:

1. A State of Oregon application form (PD100) detailing your work experience.
2. Answer to the test question. 
3. Copies of three recently published pieces you researched and wrote. Your samples should include at least one news release, and one feature story or brochure. 

 

YOUR APPLICATION WILL NOT BE ACCEPTED IF IT IS INCOMPLETE.

 

Copies of applications, supplements and job announcements can be obtained from:

 

a.  the State's Jobs Page at:   www.oregonjobs.org

b.  local Oregon Employment Department field offices,

c.  most state agency personnel offices, or

d.  kiosk sites which are strategically located in public places (such as malls, libraries, grocery stores, etc.) throughout the state (local Employment Department offices can advise Kiosk locations).

 

If you have a disability and need an alternate format in order to complete the employment process, you may call TTY (503) 373-2217 (hearing impaired) at ODVA (8 a.m. - 5 p.m. only). Please be prepared to leave a message describing the alternate format needed.

 

DELIVER or SEND your completed and legible application materials to the 2^nd Floor of the Oregon Veterans’ Building at the following address:

 

Human Resources Section

Oregon Department of Veterans’ Affairs

700 Summer Street NE

Salem, Oregon 97301-1285

 

You may FAX your completed and legible application materials to (503) 373-2285.

 

Your completed and legible application materials MUST be received by 5 p.m. on the close date of this announcement.

 

Notice of test results will be sent by mail.  Although agencies are not required to delay their selection process, you may request a review of the results.  Your request must be received within 10 days from the date of the notice.  Additional information cannot be accepted.  However, if the recruitment is still open, you may submit a new application which must be received by the ODVA Human Resources Section by the close date of the announcement.

 

SUBMIT ONLY THE REQUIRED MATERIALS.  REFERENCE LETTERS SHOULD BE KEPT FOR INTERVIEWS.

 

KEEP a copy of your application materials for job interviews.  COPIES ARE NOT PROVIDED.

 

The pay on all announcements may change without notice.

 

The Oregon Department of Veterans’ Affairs is an Equal Opportunity, Affirmative Action Employer.